The 18 best tools for online collaboration
Guest Contribution
Individuals in design teams don’t always work together in the same office. You may be positioned in distributed groups, viagra seek or working from home, order and and clients can come from all over the world. This is where collaboration tools come in – they make it easier and faster for designers to get feedback and approve artwork in a professional manner, check and they come in all sort of forms, from free Android apps to Chrome extensions.
Here we gather together some of the best available online tools to allow designers to collaborate together in real time. Some are created specifically for designers, some serve as a concept crafting whiteboard, and we’ve also included some more full-on project management tools for when you need to take your collaborative project to the next level.
01. Slack
Want to improve communication with your team? Or work remotely but still stay in touch? Collaboration tool Slack is a fantastic solution for clear, real-time communication that keeps everyone in the loop.
Perfect for anyone managing a team of remote employees, Slack enables project development to move forward more smoothly. Slack also helps you grow your design business by reducing email and meeting times, and keeping all team communication in one place, so no one gets left out of the loop.
02. InVision
A tool created specifically for designers, Invision is a web-based and mobile app that turns your designs into fully active prototypes with gestures, transitions and animations. Clients can provide feedback in the form of comments on your designs , and you can keep them up to date with the project’s progress in real time through actionable to-do lists. Getting started on your first project is free, but any more will cost you from $15/month.
03. Google Keep
Google Keep is a fantastic way to share lists and ideas (or keep them to yourself). You can access Google Keep through its website or using the iOS or Android App. If you’re looking for an easy-to-use list app, check this one out.
04. Trello
This project management tool is like a magical customisable to-do list on a single interface, which you can share with others in real time. Based on a system of ‘cards’ (which are essentially Post-it notes), you can categorise and order text, photos, drawings and mockups whichever way you want. There’s also a nice progress gauge so you can keep an eye on your project’s pipeline, as well as the ability to set appointment reminders. Most brilliantly of all: it’s free.
05. appear.in
You want to see all your team’s smiling faces, right? That’s not always possible when working remotely, but online collaboration tool appear.in is the next best thing. This brilliant video conversation app allows up to eight people to converse in a chat room, with no login or downloads required. And it’s totally free to use.
06. Yammer
A social network for business, Yammer provides a platform for you to communicate and collaborate privately with your colleagues. Employees sign in with a company email address, and can use the platform via web, desktop or mobile. You can chat openly or privately, share documents, and even like somebody’s status if you so wish! With over seven million users, it’s the most widely used enterprise network tool and, now owned by Microsoft, can be integrated with SharePoint.
07. Red Pen
More fun than a teacher’s marking pen, this feedback tool is particularly great if you’re a freelancer looking for some constructive criticism on a project. Specifically created for designers, Red Pen lets you drag and drop your designs into a dashboard and invite specific colleagues (or even clients) to let you know their thoughts in real- time as you roll out your latest updates. One of Red Pen’s best features is that it keeps track of the numerous versions so you can always reclaim that earlier design if you change your mind.
08. Mural
Mural is a creative tool for you to drag-and-drop rich media files, links and documents onto a big HTML5 drawing board, which is a great way to collect inspiration and gather your thoughts. It also supports collaboration that allows designers to brainstorm cool ideas remotely. Plus, it is optimised for iPad and made gesture-friendly.
Mural is not just designed as a pinboard like Pinterest – its main goal is gathering and organising ideas. Anyone can join you to edit and collaborate, and changes are reflected on the board in real time. Just send an email invitation or set up a password for the board and you are ready to go.
Tools like this are lighter than some of the more traditional brainstorming tools, and if you’re new to collaborative brainstorming then this could be a good place to get started.
09. GoVisually
Free tool GoVisually allows you to mark annotations and place comments on any part of your project. With it, designers and clients can collaborate to revise projects online without sending painful emails, which should ultimately increase productivity.
For your annotation you can chose an elliptical, rectangular or lasso selection, as well as customising its colour and weight. These functions are very useful, and are as simple to apply as you’d find in a basic drawing app.
When multiple team members are on the same page, GoVisually applies layers for each user, like in Photoshop. Clicking on each user hides or displays relevant content, which is particularly useful when collaborating with different departments. Revisions can be easily upload and it is simple to switch between different versions of the same document or project.
10. MindMeister
Mindmeister is a powerful mind-mapping tool, but also has the functionality of many collaboration tools, so designers can use it to craft ideas and concepts. It might feel a bit quirky to organise a design idea through mind mapping, but this is still a great collaboration tool to try out.
Next page: 8 more tools – including some great free options
11. Conceptboard
Conceptboard is an instant whiteboard tool for teams and projects, and designers can also reap benefits by using this tool to collaborate. Inded, it’s optimised for creatives and is more like a one-stop solution for crafting concepts, managing projects, and providing feedback at any time.
12. Ideaflip
Ideaflip makes it easy for your team to quickly turn thoughts into ideas, and share or refine them – whether your collaborator is in the same room or on the other side of the world. A beautifully simple web app, Ideaflip is perfect for group brainstorming and individual ideas. A great way to compose, collect and clarify your ideas.
13. Scribblar
Scribblar is similar to a chat room – it even has audio available – and as such it is very useful indeed. Creative brainstorming and artwork revision can be collaborated in the ‘room’ you create. It’s an effective online collaboration tool and is available for free.
14. BinFire
Binfire is an all-round project management tool. It’s described as being designed for team project follow-ups and collaboration, but the whiteboard and markup function make it useful for designers too. If you are looking for a collaboration tool that have powerful project management features, this is the one to try.
15. Basecamp
The daddy of project management, Basecamp was created when 37Signals couldn’t find a project management app that wasn’t insanely complicated, and so decided to build its own. It worked so well that clients wanted to use it, too, and things grew from there.
Featuring a whole suite of collaborative tools including to-do lists, wiki-style documents, file sharing and messaging, it packs in just about everything you need to keep any project running smoothly. You can use it via the web or with iOS and Android apps, and if you want to get a feel for it you can sign up for a 60-day free trial.
16. ProofHub
Another web-based project management and collaboration tool, ProofHub promises that it’ll enable you to plan, organise and deliver projects of all sizes faster. It offers all the tools you’d expect, including Gantt charts to help schedule and track multiple tasks, and a proofing tool that aims to ease the whole process of approving and reviewing designs.
Want to give it a try? You can sign up for a free 30-day trial right now.
17. Concept inbox
Describing itself as the simple way for designers, teams and clients to collaborate, Concept inbox provides you with a straightforward dashboard where you can upload images, get fast feedback from clients and add revisions with full version control. It also enables you to create interactive prototypes; just the thing if you have a brilliant idea for an app and want to communicate how it would work.
18. Cage
Cage is one of those online collaboration tools that is specifically built for designers. The original app allowed you share images of designs and get contextual feedback on them, but in the latest iteration collaboration is more comprehensive.
You can add tasks, approve files, and even explore a more engaging experience with web-based presentations. If project management features like to-do lists were included, this would virtually be a one-stop solution for designer collaboration.
Contributors: Natalie Brandweiner and Justin He
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